What do creators use to run their projects?

Notion is the most-adopted tool for this among creators we track, used by 11 creators (92% of its mentions organic). This ranking counts real, receipt-backed creator usage — no editorial opinion, no paid placement.

1. 1

   NotionNote-taking & PKM

   Connected workspace combining notes, documents, wikis and databases. Pages are built from blocks and can embed tables, boards and calendars; teams and solo creators use it for planning, documentation and content pipelines. Includes the Notion AI add-on.

   11 active creators · 25 mentions · 92% organic · Free plan; paid plans from ~$10/user/month

   “Carolina walks through her PARA system in Notion” — Tiago Fortesource ↗

   try Notion↗receipts →
2. 2

   ObsidianNote-taking & PKM

   Local-first Markdown note app built around bidirectional links and a graph view. Notes are plain files on disk, extended by thousands of community plugins. Optional paid services add end-to-end-encrypted sync and web publishing.

   4 active creators · 5 mentions · 100% organic · Free for personal use; Sync ~$5/month, Publish ~$10/site/month

   “Then I mapped it all inside Obsidian.” — Productive Dudesource ↗

   try Obsidian↗receipts →
3. 3

   LinearProject Management

   Fast, keyboard-driven issue tracker and project management tool for software teams. Covers issues, cycles, roadmaps and triage with opinionated defaults and deep Git integrations; widely adopted by startups and indie product teams.

   1 active creators · 2 mentions · 100% organic · Free plan; paid from ~$8/user/month

   “I have now organized us an amazing linear board” — ThePrimeTimesource ↗

   try Linear↗receipts →
4. 4

   MomentumProject Management

   Browser new-tab dashboard with a daily focus, to-do list, weather and a photo backdrop.

   1 active creators · 3 mentions · 100% organic · Free; Plus from ~$3/month

   try Momentum↗receipts →
5. 5

   AsanaProject Management

   Work management platform for teams: tasks, projects, timelines, goals and workload views. Strong templates and reporting make it common in marketing and operations teams; integrates with Slack, Google Workspace and hundreds of other apps.

   1 active creators · 1 mentions · 100% organic · Free plan; Starter from ~$11/user/month

   try Asana↗receipts →
6. 6

   AirtableProject Management

   Spreadsheet-database hybrid for structured data: tables with rich field types, linked records, multiple views (grid, kanban, calendar) and automations. Creators use it for content calendars, sponsorship trackers and lightweight internal tools.

   1 active creators · 1 mentions · 100% organic · Free plan; Team from ~$20/user/month

   try Airtable↗receipts →
7. 7

   TrelloProject Management

   Kanban-board project tool from Atlassian. Cards move across lists to track work, extended by Power-Ups, automation rules and templates. Its simplicity keeps it popular with solo creators, small teams and personal planning.

   0 active creators · 0 mentions · – organic · Free plan; paid from ~$5/user/month

   try Trello↗receipts →
8. 8

   TeuxDeuxProject Management

   Minimalist to-do list app laid out as a rolling, day-by-day calendar.

   0 active creators · 0 mentions · – organic · ~$3/month after a free trial

   “Stuff that I use & love: TeuxDeux” — Matt D'Avellasource ↗

   try TeuxDeux↗receipts →
9. 9

   Roam ResearchNote-taking & PKM

   Outliner-based networked note tool that popularized daily notes and bidirectional block references. Every bullet is an addressable block that can be embedded and linked across pages, aimed at researchers and writers building long-term knowledge graphs.

   0 active creators · 0 mentions · – organic · ~$15/month or ~$165/year; long-term 'Believer' plan available

   try Roam Research↗receipts →